Purpose of Jobs

Providing administrative and HR management functions to ensure efficient operation of the office and managing day-to-day operations of the employees at Distribution Solutions Centre.

Job Description

• Control access card control process for attendance finger print and door lock (New registration, deleted for the card lost and resignation)
• Check the daily attendance (Finger Print Record, Late Record, On Duty Form, Leave Form and Travel Form) of all employees via HR Software (Global Wave & Odoo).
• Check the leave allocation and create leave for casual leave & earned leave in software monthly and maintain the leave management of Staff.
• Prepare and calculate the monthly status report for attendance data such as late, leave, and OT.
• Prepare the SSB process and taking responsibility for SSB claiming process. (coordination with government social security board office)
• Prepare and arrange Employment Contract Process.
• Deal with Government Office such as Labor Office for employment contract or other submission as necessary.
• Training process and arrange with Sea Lion Head Office, HR Department.
• Arrange the internal and external training as necessary requirements for trainer and other trainee needs at Distribution Solutions Centre.
• Arrange Lunch Box providing for all employee and expense claim process.
• Supervise and monitor Ferry service for all employee and expense claim process.
• Supervise and monitor landscaping maintenance.
• Maintain office cleaning and enjoyable environment. (Internal & external)
• Pest control process arrangement with third party.
• Civil & Structure maintain process arrangement with Facility Maintenance Manager
• Assign Security duty roster for internal staff and third party. Security hiring arrangement with third party.
• Fixed Assets control process with Sea Lion Head Office (Admin & Finance)
• Maintain and record office miscellaneous item, office cleaning items and stationery.
• Maintain & arrange monthly meter bill and phone bill.
• Control overall expenses (IT, Admin and HR).
• Manage daily administrative operations of the office and verification of stationary stock, Coffee stock, petty cash and office supplies, and record the fixed asset.
• Perform other ad-hoc duties as assigned.

• Any graduate
• Prefer diploma in Human Resources Management/ Business Management/ Business Administration
• Minimum 8-year experience in related field
• Job-related knowledge and abilities
• Self-confidence
• Self-motivation
• Team spirit
• Proficiency of technologies
• Good communication skills
• Leadership skills
• Able to work flexibly in case of urgency

Ferry and Lunch Provided